How Internet Fax Works

Internet faxing can be a technological boon for the entire business community as various documents like MS Word documents, PDF files and scanned images might be attached to a Email and faxed to an analog fax machine. Yet another blessing is Internet faxing is often a hosted service and as such you are not needed to invest in any hardware and spend on its subsequent maintenance or buy software programs or recurrently buy consumables.



All you need to do is to subscribe to a third-party Internet faxing service and they will undertake to convert e-mails into faxes and faxes into e-mails. The basic prerequisites for availing Internet faxing services are - an audio Internet connection, an Email facility and connect with a reliable Internet service provider. Sending and receiving Internet faxes can be simple and calls for no special expertise.



The three-step formula for sending Internet faxes are:

Using your desktop e-mail application or Web mail, produce a message and send the file you want to fax as a possible attachment.



Address the e-mail towards the recipient's fax number, plus a special extension in which the details will be provided by your company.

Once the e-mail attachment is received, it automatically encodes the attachment as fax data and transmits it by having a phone line on the receiver's fax machine.



The three-step formula for receiving Internet faxes are:

Your Internet-fax service provider will assign you either a toll-free or regular fax number.

The sender dials your fax number and then sends the fax from a standard fax machine.

The service receives the fax, reconverts your data into an e-mail attachment and sends it in your e-mail address - which you'll open and browse.



As e-mail and Internet connection include the two prime requisites for availing Internet fax services, it really is feasible to do mobile faxing - sending Internet faxes from your handheld device like Blackberry, Treo, pocket computer or palm computer. This is known as faxing from PDA (Personal Digital Assistants) faxing.





It is to be noted that handheld mobile devices adopt varying options for Internet faxing:

Some PDAs use the standard modems and plug them in to a phone line or even a cell phone for dial-up Internet connection.

Most PDAs synchronize while using computer either through a cradle or even directly. When the PC is connected on the Internet, the same is true the handheld device.

PDAs can even be connected towards the Internet by way of cellular carriers operating over WANs.

PDA which has a wireless card may be connected to the Internet through LAN.



Once the Internet connectivity in your mobile device is at place, it is possible to send / receive faxes much the same way you would from a computer. Please know that you are able to also save internet in my area fax messages just like you'll any email attachment and you'll be able to access whenever.



Internet faxing makes it possible to send and receive faxes without committing to costly equipments. Because only email facility and Internet are essential, you can avail Internet fax services wherever there is the Internet. Thus Internet fax services certainly are a boon for mobile users, business travelers, field personnel and also holidaymakers.



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